Any subsequent subfolders can be directly created in Outlook without errors. This is only required for any folder which should be a direct subfolder of the Inbox folder. Prefix your labels with /Inbox, or nest them under the Inbox label in the web interface, will allow you to create subfolders under the Inbox folder. Unlike any INBOX/name subfolders, folders prefixed with /Inbox/ will show up in Outlook as a subfolder of the Inbox folder even when the mailbox is rooted to. To work around this, you can create a new label via the Gmail web interface called Setting a root folder prevents you from creating subfolders under the Inbox folder in Outlook. Trying to create a subfolder for the Inbox folder will then result in the following error Once the mailbox is rooted to the folder, and since the Inbox folder lives outside it, unfortunately it is not possible anymore to create or access subfolders directly under the Inbox folder as you would be able to if it wasn’t rooted. If you were to create a subfolder under the Inbox folder, you’ll actually be creating the Label INBOX/My subfolder in the web interface of Gmail. Gmail itself doesn’t really use/understand the concept of subfolders everything is a Label. Prefix your labels with /Labels, or nest them under Labels in the web interface, will group them together in Outlook.Ĭreating subfolders in Outlook and Labels in Gmail Now you can make all your own Labels a nested Label of the Labels folder.Īs an alternative, you can also prefix your Labels with /Labels/ since the / character is being used as a separator to indicate a subfolder. To solve this, create another Label under the Label in the web interface and call it for instance “Labels”. This might end up being a long list and make the Gmail “system folders” harder to recognize (now you know why they grouped them under a folder ). Grouping your Labels togetherĪs you are now working of the root folder in Outlook, you’ll see all your Labels directly under your main mailbox. Prefix your labels with /, or make them a nested label of the label in the web interface, will make them available in Outlook again.Īny changes you make to the names and the structure of your folders via the Gmail web interface may not be visible in Outlook until you restart Outlook. Instead of prefixing your Labels, you can also create a Label called and configure My Label 1 as a nested Label of the Label. So a label called My Label 1 should be renamed to /My Label 1 via the Gmail web interface. Since you are now using as the mailbox root folder and Labels are created on a higher level, you won’t be able to see your Gmail Label folders in Outlook.Ī way around this is to prefix each of your Labels with /.
#Set up gmail in outlook via imap free#
Setting a root path for your Gmail account will free you from the folder structure.
After setting the option and confirming your way out of all of the opened dialogs, you may get a notification that your IMAP cache needs to be rebuild.Setting the Root folder path in Outlook 2010, 2013 or Outlook 2016 (MSI). Setting the Root folder path in Outlook 2016, 2019 or Microsoft 365. At the bottom, set the “Root folder path” option to.When using Outlook 2010, 2013 or 2016 (MSI), you’ll need to perform the following additional actions.Double click on your Gmail IMAP account to open the account settings.
File-> section Info-> button Account Settings-> Account Settings…-> tab E-mail.To make the change, you’ll have to go to the “Advanced Settings” tab of your account configuration Setting a root folder for your Gmail account Creating subfolders in Outlook and Labels in Gmail.Setting a root folder for your Gmail account.Luckily, there is a workaround for that as well. However, this has an effect on any Labels that you might use in Gmail.
To break yourself out of this additional subfolder and have all these folders listed directly under your mailbox in Outlook, you can set a root folder for your Gmail IMAP account. When you are using a Gmail account over IMAP in Outlook, you’ll also automatically get an or folder containing all the “system folders” of Gmail itself.
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